Tender Specialist in Cleaning, Hygiene and Pest Control Services
Company
AQUEOUS CLEANING SERVICES
Location
Johannesburg
Posted
9 days ago
Via
via Indeed
Apply On
Job Description
Purpose of the job
Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
Provide office administration and support.
Sourcing quotations from suppliers.
Generating quotations, invoices and delivery notes.
Key responsibilities
Tender sourcing
Identify and shortlist relevant tenders and RFQ’s on various platforms daily
Client's websites
E-tenders
Supply chain network
Tender Alert
115 Info and admin mailboxes
Daily and weekend newspapers
Client walk in centres
Central supplier database
Word of mouth
Take note of tender briefing sessions and make arrangements for suitable personnel to attend
Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
Purchase tender documents
Update tender tracking list and office notice board on a weekly basis
Identify and follow up on private sector leads
Register on relevant vendor list databases in the public and private sectors
Tender compilation
Ensure that the following documents are relevant and up to date:
Bank rating and account confirmation letters
Certified directors’ ID documents
Certified copies of qualifications for technical teams
Board resolution for authority to sign tender document
Co-ordinating technical team assistance – pricing and methodology
Compiling supporting documents
Appointment and reference letters
Practical completion certificates
All other documents required for a successful tender / RFQ
Provide pricing schedule in Excel format to technical teams for assistance with pricing
Take note and incorporate additional information communicated by client during bidding period
Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
Provide a list of prices read out at the public bid openings
Compile a database of competitors and their pricing patterns
Respond to tender/RFQ validity extension requests from clients
Where applicable, obtain feedback from clients on unsuccessful tenders
Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
Achieving a tender success rate of at least 40%
Update tender tracking list
Meeting the branch targets as per HR planning meeting
Requirements
Matric or relevant administrative qualification
Relevant office administration certificate
Supply chain qualification
Experience
5-10 years’ relevant experience
Knowledge
Extension knowledge of the full spectrum tender process
Knowledge of general office administration
Personal attributes
Working independently and as a team member
Innovative
Adaptability and flexibility
Willingness to learn
Integrity
REQUIREMENTS
Skills / competencies
Ms Office Packages (Word, Excel, PowerPoint, Outlook)
Ability to communicate on different levels
Sound decision making
Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
Provide office administration and support.
Sourcing quotations from suppliers.
Generating quotations, invoices and delivery notes.
Key responsibilities
Tender sourcing
Identify and shortlist relevant tenders and RFQ’s on various platforms daily
Client's websites
E-tenders
Supply chain network
Tender Alert
115 Info and admin mailboxes
Daily and weekend newspapers
Client walk in centres
Central supplier database
Word of mouth
Take note of tender briefing sessions and make arrangements for suitable personnel to attend
Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
Purchase tender documents
Update tender tracking list and office notice board on a weekly basis
Identify and follow up on private sector leads
Register on relevant vendor list databases in the public and private sectors
Tender compilation
Ensure that the following documents are relevant and up to date:
Bank rating and account confirmation letters
Certified directors’ ID documents
Certified copies of qualifications for technical teams
Board resolution for authority to sign tender document
Co-ordinating technical team assistance – pricing and methodology
Compiling supporting documents
Appointment and reference letters
Practical completion certificates
All other documents required for a successful tender / RFQ
Provide pricing schedule in Excel format to technical teams for assistance with pricing
Take note and incorporate additional information communicated by client during bidding period
Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
Provide a list of prices read out at the public bid openings
Compile a database of competitors and their pricing patterns
Respond to tender/RFQ validity extension requests from clients
Where applicable, obtain feedback from clients on unsuccessful tenders
Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
Achieving a tender success rate of at least 40%
Update tender tracking list
Meeting the branch targets as per HR planning meeting
Requirements
Matric or relevant administrative qualification
Relevant office administration certificate
Supply chain qualification
Experience
5-10 years’ relevant experience
Knowledge
Extension knowledge of the full spectrum tender process
Knowledge of general office administration
Personal attributes
Working independently and as a team member
Innovative
Adaptability and flexibility
Willingness to learn
Integrity
REQUIREMENTS
Skills / competencies
Ms Office Packages (Word, Excel, PowerPoint, Outlook)
Ability to communicate on different levels
Sound decision making
Frequently Asked Questions
Quick answers about Security Guard Jobs
What is the minimum wage for Security Guard Jobs in South Africa in 2026?
As per the Department of Employment and Labour, the minimum wage for security guards in South Africa is R29.45 per hour as of 1 March 2026. This applies to all grades with overtime paid at 1.5 times the rate after 45 hours per week.
What PSIRA registration is required to work as a security guard in South Africa?
As per the Private Security Industry Regulatory Authority, all security guards must hold a valid PSIRA Grade E to A certificate renewed annually at R180. Unregistered work carries a fine of R50,000 or 12 months imprisonment effective 2026.
What documents are needed to apply for a security guard job in South Africa?
As per the Department of Employment and Labour, applicants must submit a valid ID, PSIRA certificate, SAPS clearance, and proof of address. Applications require these exact documents uploaded via the official ESSA portal by 31 December 2026.
What are the standard working hours and annual leave for security guards in South Africa?
As per the Department of Employment and Labour, security guards work a maximum of 45 hours per week with 15 days paid annual leave after 12 months of service. Night shift allowances are R4.50 per hour from 2026.
